Camp management software · try it before you talk to anyone
Open it. There's a camp already inside.
Create an account and Camp Captain opens with seven demo trips, families, a team and a trip running this week. Look at it as the office, a trip leader, the nurse, a parent or the director. Then remove the demo and start your own.
The office opens one screen.
Everything that needs a person, newest first. Nothing to hunt for.
- Requests, unsigned contracts, missing details and overdue balances in one list
- The next departures with places, contracts, health forms and team
- Open any family's dashboard to help them on the phone, with every opening logged
The trip leader knows who's missing.
Every child of their session, and only their session.
- Roll calls with one tap per name, even offline
- A missing child alerts them at once
- Rooms and groups proposed by rules, the team against the ratio, updates and photos for parents
The nurse has the whole record.
Not a paper sheet in a bag. Not an allergy in an email from March.
- Medication given, skipped or refused: by whom, when
- The kitchen sheet shows food only
- Every reading of health data is logged with a name
Parents finish the job.
On their phone, in their language, without calling you.
- Three steps per booking: pay, sign, fill in the trip form
- Extras any time, referrals with credit, letters to their child
- Photos, updates and a daily summary while their child is away
The director sees the money and the season.
What is paid, what is owed and what comes next, and this year against last year on the same date.
- Balances still to pay, instalments and the next due dates
- Enrolment forecast and KPIs with targets on Today
- Where bookings come from, by channel and campaign
- 7 languagesFor parents, agents and staff: EN, FR, DE, ES, IT, PT, NL.
- Your own databaseOne per camp company, hosted in Frankfurt.
- TWINT to QR-billCards, Apple Pay, Google Pay, TWINT and Swiss QR-bills, through your own Stripe.
- 64 switchesEvery module turns on or off. Off means nobody sees it.
What you save
Your camp runs on fifteen apps. It needs one.
Tick the tools you pay for today. We add up their usual entry prices, then show what Camp Captain would cost for your season. One login, and a family typed once shows up everywhere.
Your tools today · 10 ticked
EUR 7’860 a year
EUR 655 a month, before the hours spent copying families from one to the next.
Bookings a season
Camp Captain Pro
EUR 2’388 a year
EUR 149 × 12 months + 300 bookings × EUR 2
Pro, because you ticked “Email marketing”.
The difference
EUR 5’472 a year less
Usual entry prices of each kind of tool in 2026, in euros, rounded down. Your own bills may differ. Your Camp Captain plan follows your bookings and the modules you need: the WhatsApp assistant and the Instagram inbox are in Enterprise. Under 100 bookings a season, the Free plan has no monthly fee and keeps 4% of online payments instead.
What's inside
Six departments of your camp, one screen each.
01 · Bookings and payments
No double bookings. Balances that chase themselves.
- Pay in full
- CHF 1,390 today
- Monthly
- 4 × CHF 347.50, charged automatically
- Deposit + QR-bill
- CHF 400 now, the rest by bank
- Places counted in the database with seat holds. Shared houses count together.
- Declined cards retried, reminders sent, invoices and credit notes made for you.
- A waiting list that offers places back, early-bird and last-minute prices, gift vouchers.
02 · The parent app
Parents finish the paperwork. You stop chasing it.
- Each booking is three steps: pay, sign the contract in the app, fill in the trip form.
- Extras any time, referrals with credit, letters to their child.
- Installs on the phone, with push notifications. No app store.
- An assistant answers from their own booking.
03 · The week at camp
Know everything before the bus leaves.
- Roll calls with one tap per name, offline. A missing child alerts the trip manager.
- The nurse's medication log and visits, every reading logged.
- Rooms and groups proposed by rules, bus lists, photos and a daily summary for parents.
04 · One inbox, with an assistant
WhatsApp, Instagram, Messenger and email. Answered at 23:14.
Is there still a place for Noah (11) in the July Diablerets week? Can he do rafting?
Yes, 3 places left on 4–10 July. Rafting is an extra from age 10, so Noah can join. Shall I send you the booking link?
Assistant · checked against live places
- Off, draft only or automatic, chosen per topic. Health messages never reach the AI.
- It learns from your team's replies, only after a person approves each lesson.
05 · Marketing and rebooking
Next summer starts in September.
Rebooking invitations · 2027
Martin · Léa → Teens weekBooked
Keller · Noah → same weekOpened
Rossi · Giulia → Water sportsReminder Friday
- Email builder, A/B subject tests, visual workflows, written with AI in your tone.
- Reviews requested, Google replies drafted. Google Ads, Meta and GA4 conversions sent from the server.
06 · The team
Hire, sign and prepare pay for your counsellors.
AppliedLina M.Tom R.InterviewJonas K.OfferAïcha B.contract sentHiredMarco P.signed- Job pages, applicants, references and offers. Staff contracts signed in the app.
- A season plan against the ratio, expenses with receipts, a monthly CSV for your accountant.
The screenshots come from the demo organisation. The other cards are drawn examples with demo data.
Shipped this autumn
If you looked last spring, look again.
We run our own camps on it, so it moves every week. A few of the things that arrived in the last weeks.
- 27 OctVisual email workflowsJourneys for brochure and newsletter sign-ups, drawn step by step: emails, waits, conditions. They stop when the family books.
- 27 OctA separate sender for marketingNewsletters leave from their own address and domain, so a spam complaint never hurts your booking emails.
- OctoberThe assistant learns from your teamFrom the replies your team types or sends as voice notes. Each lesson is proposed, and used only after a person approves it.
- OctoberOne lead tracker for every channelBrochure, WhatsApp, Instagram, Messenger, email or a form left half way: every lead, its stage, its history and who follows it up.
- 18 OctA deposit to join the waiting listIt counts toward the booking when a place opens, and is refunded in one click when none does.
- OctoberThe car journalEvery work drive recorded by the driver, so the office knows who had the van when the speeding fine arrives.
The assistant
It knows your bookings. And its limits.
One assistant answers families on WhatsApp, Instagram, Messenger, email and the parent dashboard. It answers from your own knowledge document and live booking data, and every number is checked against your data before it's sent.
- Messenger
- Parent dashboard
Tested before it talks: each topic is graded on a set of test questions before you can switch it to automatic.
What the assistant may doyour settings, per topic
- Places and datesOffDraftAutomatic ✓
- Prices and extrasOffDraftAutomatic ✓
- Payments and refundsOffDraft ✓Automatic
- CancellationsOff ✓DraftAutomatic
- Health and medicationAlways a person · never sent to the AI
Opening hours, a handover to a person with an alert, and saved replies for your team. The WhatsApp assistant and the Instagram and Messenger inbox are in the Enterprise plan.
Children's data
Handled like it's your own child's. Because it is someone's.
- Your own databaseEach camp company runs in its own database in Frankfurt once it goes live, never shared with another camp.
- Health kept apartHealth data lives in separate tables. Counsellors see it only for their own session, and every reading is logged.
- Never sent outHealth data never goes into emails, Stripe, analytics, Make, Brevo or an AI model.
- No face recognitionA deliberate choice: no biometric data of children. Parents find photos in the album and the highlights.
Compare
Camp software stops at the booking. Your season doesn't.
| Camp Captain | Typical camp software | A stack of apps | |
|---|---|---|---|
| Registration, payments and a parent app | Yes | Included | 3–4 tools |
| Instalments, TWINT, Swiss QR-bill | Yes | Varies | By hand |
| Offline roll calls, nurse's log, rooms and buses | Yes | Some | Paper |
| WhatsApp, Instagram and email in one inbox, with an assistant | Enterprise | Rarely | 2–3 tools |
| Email marketing, workflows, reviews and rebooking | Pro | Rarely | 3–4 tools |
| Hiring, staff contracts and a payroll CSV | Yes | Rarely | 2 tools |
| Children's data in your own European database | Yes | Varies | In 15 places |
| Prices on the website, try it without a call | Yes | Often "book a demo" | Yes, 15 times |
Pricing that grows with you, not before you
A little per child, not a fortune per year.
Start free. Then a small monthly fee and a little per booking, by the size of your season. Card fees at Stripe's published rates go straight to Stripe.
- FreeUp to 100 bookings a season
Free
We take 4% of online payments. Stripe's fees as usual.
- Registration, payments, contracts, the parent app
- Roll calls, transport, rooms, trip updates
- No card to start
- Families pay you through your own Stripe account
- LiteUp to 300 bookings a season
EUR 39 / month
+ EUR 3 per booking
- Everything in Free
- Referral programme, price rules
- Your mailboxes with AI reply drafts, team tasks
- KPIs, feedback surveys, staff onboarding
- ProUp to 1,000 bookings a season
EUR 149 / month
+ EUR 2 per booking
- Everything in Lite
- Your own domain
- Marketing, campaigns, automations, ad audiences
- Agencies, group bookings, health centre, programmes
- The full AI suite, priority support
- EnterpriseUnlimited bookings
EUR 449 / month
+ EUR 1.50 per booking
- Everything in Pro
- WhatsApp assistant, Instagram and Messenger inbox
- Without "Powered by Camp Captain"
- Onboarding and migration done for you, a named contact
- No setup fee
- No card to start
- Cancel any month
- Card fees at Stripe's rates
What you keep.
We replace the tools between your website and your bank. Not the ones you're happy with.
- Your websiteA booking widget shows live places and prices on any site builder, or add one Register link per trip page.
- Your StripeFamilies pay you directly, into your own account. We never hold your money.
- Your accountantInvoices, credit notes and a payroll CSV ready for them. Your bookkeeping software stays.
Questions camps ask before they try it.
- Do we have to change our website?No. A booking widget shows live places and prices on any site builder, or you add one Register link per trip page.
- Can you bring in our families?Families, past bookings and trips import from a CSV file. Last year's brochure or your website can be read into draft trips for you to check.
- How do parents pay?Cards, TWINT, Apple Pay, Google Pay, or a deposit plus a Swiss QR-bill, straight into your own Stripe account.
- How do we connect WhatsApp?The setup is guided, through our WhatsApp partner or your own Meta app. The inbox and the assistant are in the Enterprise plan.
- Where is the children's data?In the EU, in Frankfurt, in your own database once you go live. Health data is kept apart, every reading is logged, and it never goes to an outside service.
- And if we want to leave?Cancel any month and take your data with you. No contract to wait out.
Two minutes from here to a camp that's already running.
No card, no sales call. Click around as anyone on the team, or as a parent. When you like it, remove the demo and add your own trips.
Create your account, it's freePrefer a person? Book a 30-minute call